Vacancy: Public Relations Specialist - Vacancy: Project Secretary

The UNESCO Institute for Lifelong Learning (UIL) is currently seeking a

Public Relations Specialist.

The description of this vacancy can be found here.

The UNESCO Institute for Lifelong Learning (UIL) is currently seeking a

Project Secretary.

The description of this vacancy can be found here.
Project Secretary as maternity cover from 1 October 2012 to 15 December 2013
Duties for this post include:
Supporting research staff and the Director in logistical preparations for conferences and seminars held in Hamburg and in other countries, and ensuring their smooth running.
Interacting daily with travel agencies, hotels and meeting participants as well as other internal and external sources and responding to inquiries, or assigning the communication to the appropriate person.
Assisting in all administrative formalities, especially finding accommodation and visa issues as well as providing introductory information to new staff members, fellows and study visitors.
Carrying out secretarial duties and preparing simple correspondence independently; undertaking research and selecting information from pertinent files, records and reports; preparing or summarising abstracts; verifying and correcting correspondence prepared by other staff for format, spelling and grammar; and compiling and carrying out pre-editing of official documents.
Maintaining senior research specialists’ calendars and keeping the main filing system up-to-date.
UNESCO works to create the conditions for dialogue among civilizations, cultures
Your profile:
You will have completed secondary education and high-level vocational education as travel agent/event organisation specialist/secretary/senior office assistant.
You should have competence in the administrative organisation of conferences
and similar events gained from at least five years’ experience.
You have good communication and interpersonal skills.
You are familiar with the use of MS-Excel, Word and Outlook Express.
You possess outstanding organisational talent.
You have a very good command of English (preferably a native speaker) and French and a working knowledge of German.
Terms & conditions:
The salary for this local post is based on the German Tariffs Agreement for Public
Service (TVöD), salary group 9. The salaries of the staff of UIL are exempt from direct taxation.